探花精选

Let‘s be honest: AI assistants aren’t just for executives anymore. They're the secret weapon that can make you 10x more productive than everyone else in your company.

I‘ve been testing AI assistants obsessively over the past few months. I’ve found that, with the right setup, they can transform how you work. During that process, I developed two game-changing , with one focused on strategic project work and another on handling executive assistant tasks.

Below, I'll break down my prompts and then compare the major players — Google Gemini, Claude, and ChatGPT — so you can pick the perfect AI assistant for your specific needs. Let’s dive in.

Everything starts with your folders.

Let‘s start with something nobody talks about but is absolutely critical: your folder structure. It’s not flashy. However, this mundane step will save you time when setting up AI assistants.

In my role at 探花精选, I manage three pods. For each pod, I only have two folders. One folder has my strategy docs, like road maps and memos. The other contains all my meeting transcripts — every Zoom call, every brainstorming session, and every check-in. To automate this, I use . So, every time a meeting ends, it just zaps the transcript into the right folder.

This sorting system isn't just about tidying up and staying organized. I’m actually building the foundation for my AI assistants to thrive. My strategy folder will train my project assistant. My meeting transcripts will become my executive assistant.

The foundation of your AI’s knowledge is all that structured and unstructured data. So, if you get your folders right, everything else will follow.

Building an AI Executive Assistant

Now, let’s take that information and create our first AI assistant. This GPT will help me prep for meetings and summarize calls so I can stay organized. Below, I’ll build my assistant using Google Gemini.

Gemini has both a chat function and...